Back Office Practice
Holland Mountain’s back-office services team has extensive experience working with Private Capital firms to optimize their finance and operations processes.
This team has in-depth knowledge of the technology available to Private Capital firms, both in terms of core fund and corporate accounting systems, and the expanding landscape of specialist add-on tools that firms can leverage to increase efficiency and control.
Our back office team also works with Private Capital firms to optimize outsourced service provider relationships. They have unrivalled knowledge of the Private Capital service provider landscape and a wealth of best practice expertise.
Services of the Back Office Practice
- Process review and improvement
- System selection, implementation and optimization for core fund and group systems, as well as specialist add-on tools (e.g. treasury, regulatory and compliance solutions)
- Corporate and group accounting change programs
- Fund administrator review and benchmarking, covering processes, operating model and relationship management
- Fund administrator selection and onboarding
Examples of Our Back Office Projects
A leading Technology Venture Capital Manager
A holistic project setting up a scalable, digitalized Finance function
Recently founded, the firm had huge growth ambitions, which they wanted to fulfil with a lean internal Finance team. They engaged Holland Mountain to design a best practice Finance Target Operating Model, and to deliver a program to select and implement a range of technology, including GL, FP&A, Entity Management, Accounts Payable, Expenses, HR & Compliance solutions. We also conducted an in-depth review of outsourced services to optimize processes between the firm & its fund administrator.
Strategic Review of Finance Function
A pan-European, multi-private asset class manager
A detailed review of finance processes, technology, outsourced services and reporting/data capabilities
The firm engaged Holland Mountain to conduct a deep-dive review of the Finance function, to establish how the business could become more self-servicing with data & reporting and enable better forecasting capabilities. Holland Mountain worked with the business to assess the current processes, technology, outsourced services and reporting/data. We designed a Finance Target Operating Model, underpinned by detailed recommendations for each area.
Fund Administrator Selection
A large, global alternative investment manager
A multi-strategy, multi-jurisdictional fund administrator requirements and selection project
The firm had historically managed fund accounting & admin in-house and wanted to move to an outsourced model. We worked with the business to document the full requirements and advised on the landscape of fund administrators. We then managed a full RFP process to select and test the best-suited fund administrator. We advised the firm through the contract negotiation process, ensuring the relationship & commercial model was set up in line with best practice from the outset.
Payment Process & Cyber Risk Review
A leading, global Private Equity & Private Credit Manager
A detailed review of payment-related processes across the firm and its fund administrator
The firm wanted to ensure that the right controls were in place to manage risk. They engaged Holland Mountain to conduct a detailed, multi-jurisdictional review of all payment-related processes, to validate that the required controls were in place and identify any potential improvements. Holland Mountain’s review identified a number of recommendations, improving controls, as well as improving wider efficiency and scalability. We provided the firm with everything needed to immediately address the recommendations.
Fund Finance System Implementation
A large, listed multi-asset class manager
Fund accounting, administration & reporting requirements gathering, system implementation and data migration, covering both Private Equity & Private Credit
The firm needed to put a fund accounting, administration and reporting solution in place. The business engaged Holland Mountain to lead a project to gather the Private Credit and Private Equity teams’ comprehensive fund accounting, administration & reporting requirements. Once the system had been selected (Vitech V3), Holland Mountain managed the migration of all data from spreadsheets and a legacy system onto V3. We went through significant work with the software vendor to develop V3 to handle the firm’s complex requirements.